Request Space in University Libraries

Who can request space? What can spaces be used for?

UNC departments and student organizations can request to use space in University Libraries for events, short-term exhibits and displays, and tabling.

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Guidelines for Space Use in University Libraries

• General Guidelines

  Activities in University Libraries spaces must:

  • Support the mission of the University Libraries
  • Be of interest to the broad university community (but not promotional in nature)
  • Be publicized by the organizer (not University Libraries)
  • Be free and open to the public
  • Be held during normal building hours 
  • Be alcohol free
• Events: Organizer Responsibilities

  Organizers (not University Libraries Administration) must ensure there is adequate staffing to assist guests during the event.

  After the event, organizers must:

  • Return the space to its original state (furniture may be left in place)
  • Dispose of or remove all leftover food, beverages, and paper products
  • Turn off all A/V equipment
• Displays and Exhibits: Installing and De-Installing

  Organizers are responsible for installing and de-installing all materials. Organizers must:

  • Coordinate with University Libraries Administration to get approval for all display decisions
  • Coordinate with University Libraries Administration to arrange specific dates and times for installation and de-installation. University Libraries is not responsible for materials left after the agreed-upon de-installation date.
  • Conform the display to the existing space arrangement. Minimal furniture rearrangement is allowed in consultation with University Libraries Administration.
  • Hang materials using methods approved by University Libraries Administration. Hangers must not cause permanent damage.
  • Provide professional-looking signs and labels, including a label indicating the campus department or student organization responsible for the display
  • Return the library space to its original state at de-installation
• Displays and Exhibits: Prohibited Items

  The following are not allowed in exhibits or displays:

  • Perishable materials
  • Organic materials that can attract pests (plants, dirt/soil, food with a shelf life, anything with a smell)
  • Bodily fluids
  • Live animals
  • Sharp objects or weapons
  • Water
  • Glitter or confetti

  Any works featuring derogatory or offensive imagery or language must be reviewed by University Libraries Administration.

• Displays and Exhibits: Security
  • Library spaces do not have attendants or security
  • University Libraries is not liable for any theft or damage that may occur to any display materials
• Tabling
  • Tabling can take place in the Michener Library foyer and near the Skinner Music Library entrance
  • Tables and chairs are provided; they are not to be removed from the foyer or the entrance area [is this true for Skinner]
  • Groups must bring their own equipment and supplies
  • Temporary signage may be posted on the table, but  must be removed at the end of the reservation
  • Area must be left clean and orderly. Table surfaces are to be cleared and all trash/recycling placed in appropriate bins.

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University Libraries Spaces

These are examples of University Libraries spaces that can be reserved. Use the forward and back arrows to scroll through the options.

Spaces are not guaranteed to be available. If a proposal is accepted, University Libraries Administration will recommend an appropriate space.

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Space Request Proposal

• Requests should be submitted 6 weeks in advance
• Submitting a proposal does not ensure a reservation. We cannot guarantee that we will accommodate every request. Approval of events will depend on space availability, time in the semester, time of day, noise level, etc.
• University Libraries Administration will review your proposal and contact you to discuss it.

Complete the University Libraries Space Request Proposal