SharePoint Online

All UNC network drives will migrate to SharePoint Online.

IT recommends all department files be stored in Microsoft's SharePoint Online.  SharePoint Online is part of Microsoft Office 365 and provides a repository for file storage that can be accessed by multiple people from any device.  

SharePoint Online can be accessed from your computer by navigating to a SharePoint site URL you have been given access to.  Files stored in SharePoint Online can be accessed from any device with an internet connection.  Files can also be synced to your device for easy access.   

SharePoint Online sites can be created by individual users for use as needed.  UNC IT is in the process of migrating all department file share drives to SharePoint Online.  To request that your department file share be migrated, login to our Support Portal and in the keyword search enter "sharepoint" and select "SharePoint Department File Share Migration" on the left.

If you need a new SharePoint site or access to an existing site, login to our Support Portal and in the keyword search enter "SharePoint" and select appropriate quest on the left. 

Available for – Faculty, Staff, GA/TA, Student Employees

Frequently Asked Questions

• Which shared network drives will need to be migrated?

  All department network drives will be migrated.

• Who/how do we get setup to migrate?

  Open a ticket with the Help Desk under the category “Network Drives & Shared File Migration."

• How will I access my department's files?

  Documents saved in SharePoint Online can be accessed in several ways (No VPN required!!):

  • Office 365 web portal (office.com)
  • Desktop access via OneDrive client
  • Microsoft Teams
  • Mobile Web or App
• Will I have to upload every file through a web browser?

  No, utilizing the OneDrive Sync client, files can be synced to your file manager. File Explorer for Windows and Finder for Mac.

• Who will have access to my department files?
  • File permissions will be determined by each department.
  • IM&T will assist in configuring initial file permissions.
  • Departments will have access to manage permissions without IM&T involvement.
• How much space will my department have?
  • Each SharePoint Online site is allocated 2TB of storage space.
  • Additional space can be requested for sites containing large amounts of media or research files.
• Are my files safe?
  • SharePoint Online uses Microsoft’s nationwide cloud infrastructure.
  • SharePoint Online supports version history and resorting deleted files.
• What about files with PII (or other protected data)?
  • SharePoint Online fully supports protected data.
  • UNC Security recommend additional protection of documents containing protected data using Azure RMS, regardless of the file storage location.
• When will we need to migrate?
  • IMT will be working to have all drives migrated over the next 24 months.
  • Legacy SharePoint sites will be migrated in the next 12 months.
• What about my Legacy SharePoint Site?
  • UNC will help migrate or decommission legacy SharePoint sites to SharePoint Online.
  • All new SharePoint sites will be created in SharePoint Online.
• How do I know if our SharePoint site is a legacy site or already an online site?

  This can be identified by looking at the URL of the site:

  • Legacy Sharepoint: share.unco.edu
  • SharePoint Online: uncoedu.sharepoint.com