Reproductions and Use

UNC Archives & Special Collections provides copies of materials to facilitate private study, scholarship, or research. We welcome you to use materials in our collections that are in the public domain and to make fair use of copyrighted materials as defined by copyright law. Please cite the materials you use.

The copyright law of the United States (Title 17 United States Code) governs the making of reproductions of  copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a reproduction. One of these specified conditions is that the reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a researcher uses a reproduction for purposes in excess of "fair use," that researcher may be liable for copyright infringement.

• Request to Reproduce Items

  Requests to copy Archives & Special Collections material constitute an agreement that you will not reproduce, transfer, distribute, broadcast, publicly display, offer for sale, or otherwise use or publish any material subject to copyright, or a portion thereof, in excess of fair use, as defined by copyright law, without the express permission of the copyright holder.

  Please note that while the UNC Archives and Special Collections owns the materials in our collections, we usually do not own the copyright to these materials, except where it has been explicitly transferred to UNC. You are solely responsible for determining the copyright status of materials and obtaining permission to use material from the copyright holder. Archives and Special Collections cannot provide permission to publish or distribute materials when UNC is not the copyright holder.

  We reserve the right to limit the number of copies made; to restrict the use of rare and valuable items; and to deny a request because of copyright regulations, privacy rights, donor-imposed regulations, or other rights related issues.

• Personal Cameras

  With some exceptions, the use of cameras (without flash) is permitted and encouraged. There is no charge for use of cameras. Archives and Special Collections staff may forbid the use of cameras if you mishandle materials, or if your equipment poses any risk to our materials or causes disruption in our reading room.

• Fees and Payment

  Photocopies

  Free: 1-25 copies of archival materials / semester

  $0.10 page: 26 copies and up / semester

  Digital Scans

  Scans up to 300 dpi

  • Free: 1-10 scans of textual materials / semester

  Text

  • Unbound, sheet fed: $0.25
  • Bound text, non sheet-fed: $0.50

  Photos

  • Under 11x17: $1.00
  • 11x17 or greater: $2.00

  Negatives

  • Under 4.5: $1.00
  • 4x5 or greater: $2.00

  Slides

  Prices include straightening and cropping. Average turnaround time for most jobs is 5-10 business days; turnaround time for large or complex orders may vary. Patrons may request image delivery format as TIFF, JPEG, or PDF. Text includes uncorrected OCR (Optimal Character Recognition) for text search capability. If you have a project that does not seem to fit in these categories, please don’t hesitate to contact us with your inquiry!

  No free scans for higher resolution materials. 20% increase to the total price for orders with higher resolution scans.

  50% of total price for turnaround of fewer than 5 business days

  Audio-Visual Materials

  • Existing digital media: $10.00 each per file
  • New digital media: Cost of labor, materials, and / or vendor charges

  Research

  Free for the first hour, after which the patron will be charged $20.00 per hour

  Research Fee: This pertains to involved and time-consuming research requests which require a staff member or archivist to perform the archival research necessary to provide a patrons with answers, information, or resources. It does NOT pertain to instances in which a patron wishes to examine Archives & Special Collections materials themselves, even if this is part of a long or on-going research project. Patrons who examine materials in person or who merely consult with Archives & Special Collections staff on where to locate materials best suited to their research needs will not be charged a research fee.

  Shipping

  Within the United States, a $2.50 first class mail fee includes up to 10 sheets of paper. For larger orders, fees will reflect the United States Postal Services' postage rates.

  International shipping fees will vary.

  ---

  Payment required in advance. Work begins after receipt of payment. Requesters may pay by cash or check. UNC reserves the right to make available any digital files that result from patron requests.

• Use, Copyright, and Attribution

  UNC Archives & Special Collections provides copies of materials to facilitate private study, scholarship, or research. We welcome you to use materials in our collections that are in the public domain and to make fair use of copyrighted materials as defined by copyright law. Please cite the materials you use.

  Materials held by UNC Archives and Special Collections may be protected by United States Copyright Law and/or by the copyright laws of other countries. Copyright law protects unpublished as well as published materials.

  The UNC Archives and Special Collections does not claim to control the rights for reproduction for all materials or images in its collections. Certain images or materials may be protected by copyright, trademark, privacy, publicity rights, or other interests not owned by UNC.

  If UNC does not clearly hold the copyright to an item, Archives and Special Collections cannot grant or deny permission to use that material.

  In obtaining a reproduction from UNC Archives and Special Collections, you assume all responsibility for determining whether any permissions relating to copyright, privacy, publicity, trademark, or any other rights are necessary for your intended use, and for obtaining all required permissions. Written permission from the copyright holders and/or other rights holders is required for publication, distribution, or other use of protected items beyond that allowed by fair use.

  The UNC Archives and Special Collections will not do research concerning the existence and/or whereabouts of rights holders. To the extent that we provide available information, the Libraries do not guarantee the accuracy of such information and shall not be responsible for any inaccurate information. Archives and Special Collections will not facilitate or execute requests for permission.

  The Society of American Archivists provides further guidance about using copyrighted and unpublished materials. The U.S. Copyright Office provides information about how to investigate the copyright status of a work. When you cannot identify or locate the current copyright owner of a copyrighted work, the copyrighted material is sometimes called an “orphan work.” Columbia University Libraries and the Society of American Archivists also provide advice about documenting searches for copyright owners and using orphan works.

  When you use material, you must properly acknowledge UNC Archives and Special Collections as the source of the material.

  You also must not use the name of UNC Archives and Special Collections, the University Libraries, or UNC in any manner that creates any false association between you and the image, materials, the Libraries, and/or UNC, or that incorrectly implies any sponsorship or endorsement by the Libraries, UNC, or any third party rights holder.

  We appreciate receiving a copy of any published work that features our material.

  ---

  If you have any more information about an item you have seen on our website or if you are the copyright owner and believe our website has not properly attributed your work to you or has used it without permission, we want to hear from you. Please contact library.archives@unco.edu with your contact information and a link to the relevant content.

• Privacy and Publicity Rights

  You are solely responsible for addressing issues of privacy and publicity rights relating to your use of our materials. The rights of privacy and publicity are distinct from copyright. Although fair use is a defense to copyright infringement, it is not a defense to violating privacy or publicity rights.

Disclaimer

In receiving a reproduction from our holdings, you assume all responsibility for infringement of copyright or other rights in your use of the material. You must agree to defend, indemnify, and hold harmless the Libraries, the University of Northern Colorado and its Board of Trustees, officers, agents and employees, from and against any and all liabilities, losses, demand, penalties, costs, expenses, attorneys’ fees, lawsuits, fines, judgments, or causes of actions, including but not limited to claims relating to infringement of copyright, trademark, invasion of rights of privacy or publicity, or libel that arise either directly or indirectly from any use by the requestor of the images and/or materials provided by the Libraries, the University of Northern Colorado or its employees, Board of Trustees, or agents.

Reproduction Request Form

Please fill out and sign this Reproduction Order Form completely  and submit it to library.archives@unco.edu.

Policy last updated 8/15/22